HPCSA CPD GUIDELINES
Compliance
Compliance checks of individual practitioners take place
at least twice a year on a randomly selected sample of practitioners
from every register. The CPD Department of Council conducts the
checks. Practitioners submit the information requested by that Department
within 21 days of receipt of notification of the compliance draw.
Attendance register is the record of attendees at
any form of learning activity in levels 1 and 3 (where relevant),
reflecting the names and HPCSA registration number of those present
and their signatures on completion of the activity (once off, at
the end of the activity; regularly recurring, on completion of the
series). This register must be held by the presenting organization
or institution for 3 years following the activity; the original
register may be called in for validation of a compliance check.
Non-Compliance
Is the failure of an
individual to obtain 30 CEUs and maintain a balance of 60 CEUs in
a 24-month period. Various penalties are applied by the individual
Professional Boards in collaboration with the HPCSA CPD Committee.
- The following actions are taken:
- A letter is sent to the non-compliant practitioner requesting
a reason for non-compliance.
- The practitioner is required to send a letter of explanation
within two weeks of receipt back to the CPD department.
- Should the explanation be acceptable the practitioner is
given 6 months to comply with the CPD requirements.
- Should the practitioner not comply with the requirements
his/her name will be forwarded without delay to the Committee
of preliminary Enquiry. The Committee of Preliminary Enquiry
may decide on the basis of evidence, to grant a final additional
6-month period to comply with the CPD requirements.
Should the practitioner still not comply with the CPD requirements
within the second six months period, one of the following actions
will be taken:
- Registration in a category that will provide for supervision
as considered appropriate by the relevant Professional Board,
or
- A remedial program of continuing education and training
as specified by the Professional Board, or
- An examination as determined by the Professional Board,
or
- Suspension from practice for a period of time as determined
by the Professional Board; or
- Any other action as recommended by the Professional Board.
Practitioners Abroad
- They should comply with the requirements in that country.
- Should they return to South Africa, they are required to
provide documentary proof of CPD activities attended.
- Documentary proof is required for re-registration
Community service
Practitioners in internship or
community service do not need to comply with CPD, during the internship
or community service.
Audit & Audit Requirements
HPCSA Individual CPD Activity Record is the document
held by individual health practitioners as a record of every learning
activity attended or completed. It should be accompanied by the
Attendance Certificates for each event or series of events. For
level 3 qualifications, a certified copy of the qualification is
required. The record must be regularly updated and current. In the
event that a practitioner’s name is drawn in the compliance check
the original Individual CPD Activity Record for the previous 3 years,
together with the original attendance certificates and certified
copies of qualifications that may have been obtained during this
period, must be sent to the CPD Department of Council within 21
days of receipt of notification of the draw.
When an individual is drawn in the audit, that professional may
submit the data in one of the following three ways:
- A paper copy of the Excel spreadsheet that records his/her
Individual CPD Activity Record (submitted by post to the CPD
Division at HPCSA at P O Box 205, PRETORIA); or
- Electronic copy of the Excel spreadsheet that records his/her
Individual CPD Activity Record (submitted electronically to
the CPD Division at HPCSA at helenad@hpcsa.co.za); or
- An Electronic copy of the Excel spreadsheet that has been
captured and held by arrangement between the professional and
a relevant individual or business (submitted electronically
to the CPD Division at HPCSA at
helenad@hpcsa.co.za).
Health professionals who are non-compliant will automatically
be included in the following audit call.
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